AI-Powered Sales & Marketing for HVAC Contractors
Answer every call, book more jobs, and grow your reputation — with AI that works 24/7. Voice agents, automated reviews, local SEO, and booking websites in one platform.
Live Results Dashboard
The Problem
HVAC contractors lose 47% of potential revenue to missed calls, slow follow-up, and weak online presence. Your competitors answer faster, have more reviews, and rank higher on Google.
The Solution
One platform with AI voice agents, automated review management, local SEO, and booking websites — all working 24/7 without adding staff.
The Result
Contractors on HVACRanker recover 30+ missed jobs/month, get 3x more Google reviews, and rank in the Map Pack top 3. Full ROI within 45 days.
Your AI Receptionist Team — How It Handles Every Call
Three always-on AI team members that answer calls, book jobs, and grow revenue while your techs stay in the field.
AI Front Desk Receptionist
Answers 100% of calls in 2 seconds and greets customers like your best rep.
AI Customer Service Rep
Triages every call, schedules jobs, and helps dispatch techs in real time.
AI Sales & Revenue Assistant
Turns unsold calls and old leads into booked jobs, memberships, and reviews.
Hear Them In Action
Don't settle for robotic IVR. Listen to real AI-handled HVAC calls with empathy and precision.
Sunday Night - "No Heat"
Listen to the AI negotiate an emergency dispatch fee, qualify the system age, and book the job.
Recognizes urgency & tone
Checks live tech schedules
Updates CRM instantly
Experience a Live HVAC AI Call
Watch the voice agent handle real scenarios and start a conversation instantly—no hold times, 24/7 availability.
Real-Time Routing
Real-time events: inbound calls, voicemails, auto follow-ups.
AC not cooling, Denver
Answered in 0.5s • AI triaged to emergency queue
Last 30 Days With Your AI Voice Agent
Real results from live calls, bookings, and emergency triage.
Start a Live Voice Conversation
Instant access to Rachel, our AI HVAC specialist—no hold times.
Your HVAC Challenges, Solved by AI
Every feature below targets a specific problem that costs HVAC contractors revenue. Our AI front office answers calls, books jobs, chases quotes, and automates ops—24/7.
Never-Miss AI Receptionist
Answers every call, holds a natural conversation, and triages emergencies vs standard—no voicemail losses.
Scheduling & Dispatch Done
Checks tech availability, service areas, and capacity—books jobs and updates dispatch boards automatically.
After-Hours & Overflow
Takes over when lines are busy or closed—quotes, bookings, triage—no call center needed.
Quote & Financing Follow-Up
Chases open quotes, builds multi-option proposals, offers financing, and follows up via SMS/email.
Back-Office Ops Automation
Logs calls, updates CRM, pushes tasks to CSRs/managers, and routes edge cases with full context.
Integrations + Guardrails
ServiceTitan, Jobber, HCP, HubSpot, Stripe—plus approvals, escalation rules, and owner-controlled playbooks.
See It Book Real Jobs—Not Just Demos
Get a walkthrough and the numbers behind the lift in response time, bookings, and average ticket. Results vary by market; we’ll show your expected range.
Your Voice Agent
Delegates Real Work
Most bots just talk. Ours acts. Behind every voice conversation is a team of specialized sub-agents handling scheduling, payments, and CRM data entry in real-time.
- Checks ServiceTitan for real-time availability
- Generates and texts PDF estimates instantly
- Collects booking deposits via Stripe
- Re-activates old leads with outbound campaigns
Nationwide AI-SDR Coverage
Cloud-based and ready anywhere in the U.S. We help you respond first, book faster, and turn more searches into jobs—no matter your market.
Simple Implementation, Powerful Results
Getting started with HVACRanker AI is quick and easy. Our team handles the technical details so you can focus on growing your business.
Connect Your CRM
Integrate HVACRanker with your existing CRM system or use our standalone platform.
Define Your Criteria
Set your lead qualification criteria and customize the AI to match your business needs.
Let AI Work
Our AI begins qualifying leads, scheduling appointments, and engaging with customers.
Monitor & Optimize
Track performance through our dashboard and continuously optimize your sales process.
100% Risk-Free AI-SDR Implementation
We're so confident in our AI-SDR results, we guarantee your success
30-Day Money-Back Guarantee
If you don't see a measurable improvement in lead response time and qualification within 30 days, we'll refund your entire investment.
48-Hour Setup Promise
Your AI-SDR will be live and processing leads within 48 hours, or your first month is free.
Performance Guarantee
We guarantee a 25% improvement in lead response time, or we'll work for free until you see results.
No Long-Term Contracts
Month-to-month billing. Cancel anytime with 30 days notice. No hidden fees or setup costs.
Ready to Try AI-SDR Risk-Free?
Join hundreds of HVAC businesses already using AI-SDR to qualify more leads and book more appointments. Your success is guaranteed.
Simple, Transparent Pricing
Choose the plan that's right for your HVAC business. All plans include our core AI-powered lead qualification and appointment scheduling features.
Starter
- ✓24/7 AI receptionist: greet → qualify → book
- ✓Missed-call text-back + voicemail-to-text
- ✓<60s instant callback on web leads
- ✓Calendar + CRM sync (ServiceTitan/Jobber/HCP/HubSpot)
- ✓Booking rules (hours, job types, zip codes)
- ✓Call recording + transcripts + basic QA
- ✓Analytics: bookings, first-response time, show rate
- ✓Re-nurture sequences (stale leads, no-shows, old estimates)
- ✓Warm transfer + call whisper to on-call human
- ✓1 location • 1 tracking number • 1 concurrent line
Professional
- ✓Everything in Starter
- ✓Two-way SMS (reminders, prep, "on the way")
- ✓Advanced lead scoring (urgency/value)
- ✓A/B script testing + ongoing prompt tuning
- ✓Attribution: booked → dispatched → closed (via CRM)
- ✓Dispatch capacity awareness (don't book when no techs)
- ✓Voicemail drop & callback queue
- ✓Google/Facebook Lead Forms + GBP intake
- ✓Self-serve booking/reschedule links (SMS/email)
- ✓Call dispositions + review requests/alerts (NPS/CSAT)
Scale
- ✓Everything in Professional
- ✓Dedicated CSM + quarterly business reviews
- ✓Proposals & quotes with e-sign + Stripe payments
- ✓Field ops suite: auto tech assignment, route optimization, mobile PWA (photos/signature/offline)
- ✓Inventory & assets: low-stock alerts, draft POs, equipment & warranty tracking, parts reconciliation
- ✓Advanced reporting: win/loss, quote turnaround, job costing, forecast vs actual, capacity planning
- ✓RBAC & audit logs + compliance guardrails (consent logs, PII redaction, DNC checks)
- ✓Predictive maintenance & efficiency recommendations
- ✓Custom AI trained on your call library/playbooks
- ✓Revenue automations (memberships, IAQ bundles, tune-ups)
$500 setup covers number provisioning, CRM wiring, script design
Usage (AI/telephony) billed at cost; month-to-month; annual discount optional
Need a Tailored Solution?
We understand that every HVAC business has unique needs. Our team can create a custom plan specifically for your company.
Request Custom QuoteWhat Our Clients Say
HVACRanker AI has transformed our sales process. We've seen a 40% increase in qualified leads and our team can focus on closing deals instead of cold calling.
The AI qualification system is incredibly accurate. It's like having an extra team member who works 24/7 and never complains. Our conversion rates have doubled.
Implementation was seamless and the ROI was immediate. Within the first month, we scheduled 28% more appointments with qualified leads.
Customer support is exceptional. Any questions we had were answered promptly, and the team went above and beyond to ensure we were successful.
The automated follow-up feature has saved us countless hours. We're engaging leads more effectively and have seen a significant reduction in lead drop-off.
As a small business owner, HVACRanker has leveled the playing field. I can now compete with larger companies without a massive sales team. The ROI is undeniable.
The analytics are top-notch. We have a clear view of our entire sales funnel, which has allowed us to identify bottlenecks and optimize our process for higher conversions.
Our technicians are happier because they're going to pre-qualified appointments. It makes their job easier and increases their close rate. It's a win-win.
The AI voice agent is surprisingly human-like and our customers love the quick response time. It handles initial inquiries flawlessly, freeing up our staff for more complex issues.
We were skeptical about AI at first, but HVACRanker has exceeded all our expectations. It's an indispensable part of our daily operations now.
Frequently Asked Questions
See How You Rank Against Your Competitors
Get a free, data-backed local SEO audit for your HVAC business. We'll show you where you stand on Google Maps, what keywords you're missing, and how your reputation stacks up — plus how AI-powered review management and SEO on autopilot can close the gap.
Or, if you'd prefer to talk to a human: